Human Resources – Payroll Specialist

JOB TITLE: Human Resources/Payroll Specialist


REPORTS TO: Business Office Manager


DEVELOPED: 1-18-23


This Human Resources/Payroll Specialist assists with the administration of the day-to-day operations of the agency’s functions and duties, confidentially. The assistant carries out responsibilities in some or all of the following functional areas: human resources, employee benefits, payroll, employee relations, training and development, educational leave, sick/vacation tabulation, credentialing.  Assist in Business Office with client services.  Also assists with marketing through social media.  Works well with others to achieve organizational goals.


Community Counseling Services expects employees to be welcoming to consumers, including those with co-occurring disorders, and engaging consumers at their current stage of recovery. Services provided will be in accordance with the plans and guidelines as established by Community Counseling Services and the State Division of Behavioral Health.  Portray and encourage civility to all clients, customers, employees, community partners and vendors.


Education and Experience

High School Graduate, some college preferred in Business or Human Resources or combination of education and/or experience in HR and Business.

Certificates, licenses, registrations

  • Valid South Dakota Driver’s license, ability to be bonded
  • Must not be excluded from participating in Medicare, Medicaid, and any Federal health care program, as provided by the OIG, USDHHS.

Other qualifications

Computer software skills in MS Office Suite, especially Excel spreadsheets, Business Works, 10 key, excellent oral and written communication skills.

Supervisory Responsibilities none


Business Office

  • Assisting with the day-to-day efficient operation of the Administration Office
  • Backup Receptionist  –
    • Scheduling appointments for clinicians.
    • Greet clients; ascertain nature of business, and direct clients to appropriate person.
    • Weekly and EOM bank deposits
  • Maintain confidentiality regarding privileged administrative and client information in a professional manner
  • Other duties as assigned
  • Perform closing procedures and lock up office 1 night per week.


  • Maintain confidentiality with HR department
  • Credentialing providers with hospitals, insurance companies and other necessary entities
  • Recruiting and staffing logistics;
  • Performance management and improvement tracking systems;
  • Employee orientation, development, and training logistics and recordkeeping;
  • Assisting with employee relations;
  • Company employee communication;
  • Compensation and benefits administration and recordkeeping; Using
  • Employee safety, welfare, wellness, and health reporting; and employee services;
  • Worker’s compensation reporting;
  • Maintaining employee files and the HR filing system;
  • Record and maintain personnel files with educational leave – coordinate expenses with payroll activities
  • Vacation and sick leave reporting and tracking;
  • New Hire reporting


  • Complete Payroll for all employees twice per month.
  • Enter all payroll information for new employees and update current employees making sure all forms for payroll are completed and all information is received.
  • Process Payroll reimbursements
  • Prepare W-2’s for employees and mail annually.
  • Update all employee benefits sheets and payroll records at the beginning of each Fiscal Year.
  • Maintain and enter Travel Reimbursements for employees.
  • Verify Time sheets are handed in at appropriate times and track benefit time entered.
  • Quarterly and annual 941, multi-workplace, unemployment reporting

Property Manager Assistant – BACKUP

  • Coordinates room assigns, maintenance, and repairs of residential quarters and furnishings.
  • Conducts and/or coordinates monthly inspection of consumer units to ensure compliance with appropriate cleaning to maintain at least minimum health code standards.
  • Manage rental applications and move in/out leases and inspections
  • Rural Development processes
  • On-call duties are shared
  • Maintain CCS vehicles with any maintenance issues.

Misc. Duties

  • Maintain miscellaneous forms for employees use.(phone list, vouchers, etc)
  • Assist with maintaining CCS social media.
  • Assist with supply management
  • Other assigned tasks as they present

Click here for an application – email to: