Office Manager/Accounting Assistant- Huron or Madison



JOB TITLE: Office Manager – Accounting Assistant

LOCATION: Huron/Madison






An effective Office Manager will provide top notch, compassionate, friendly, confidential and efficient administrative services to consumers and staff.



Community Counseling Services expects employees to be welcoming to consumers, including those with co-occurring disorders, and engaging consumers at their current stage of recovery. Services provided will be in accordance with the plans and guidelines as established by Community Counseling Services and the State Division of Behavioral Health.  Portray and encourage civility to all clients, customers, employees, community partners and vendors.



Education and Experience

Bachelor’s degree in Business or Accounting or related field or 4 or more years experience or equal combination of education and experience.  Supervisory experience required.

Certificates, licenses, registrations

  • Valid South Dakota Driver’s license & ability to be bonded
  • Must not be excluded from participating in Medicare, Medicaid, and any Federal health care program, as provided by the OIG, USDHHS.


Other qualifications

Computer software skills in MS Office Suite, especially Excel spreadsheets, Crystal Reports, 10 key, account coding and billing cycles

Supervisory Responsibilities  

Administrative support staff




Office Manager

  • Maintain office services
  • Design and implement office policies.
  • Establish standards and procedures, measuring results against standards and making necessary adjustments
  • Organize office operations and procedures
  • Liaise with other agencies, organizations and groups
  • Update organizational memberships
  • Maintain office equipment
  • Attend monthly Business/Clinical meetings as the BO representative; conveying any clarifications, changes, and/or updates regarding Agency policies and procedures to the BO staff.
  • Supervise office staff
  • Assign and monitor administrative support staff
  • Orient and train new employees
  • Provide on the job and other training opportunities
  • Evaluate staff performance
  • Mediate, coaching and regulating staff
  • Maintain office efficiency
  • Plan, implement and coordinate all office systems, layouts, and equipment procurement to maximize service area efficiencies.
  • Collaborating with co-workers, management and in some cases consumers.


Business Office


  • 40 hours per week, as needed until 6pm
  • Assist Administrative Assistant with incoming and outgoing mail and faxes as requested.
  • Developing, generating and distributing reports from the HER billing/scheduling software.
  • Create and modify new or existing customized reports.
  • Assist and train others as needed in Reports.
  • Assist, as needed, with credential providers by completing applications for insurance companies and EAPs and submitting for approval.
  • Other Financial and Agency Reporting including Audits, Annual Reporting, Productivity, Excel
  • Assist with Special Projects:  outcomes, capital improvement projects and compliance projects
  • Assist CEO with preparation and execution of board meetings
  • Assist with office management.
  • Maintain confidentiality regarding privileged administrative and client information in a professional manner
  • Other duties as assigned


  • Assist Finance Director in preparing for annual audit.
  • Assist with Monthly Financials
  • Assist with Budgets
  • YE Workpapers
  • YE Audit
  • Work Comp Audit
  • Depreciation
  • Cost Reporting
  • Tax Reporting
  • Grant Financials
  • Insurance and other Cost reporting
  • Assist with contracts


Accounts Receivable

  • Manage Accounts Receivable/clerk
    • Maintain accounts receivable for BLC rent and other miscellaneous billings.
    • Update Collection accounts.
    • Print and mail statements monthly.

Accounts Payable

  • Manage Accounts Payable/clerk – serve as backup for AP Clerk
    • Maintain all accounts payable records for entire agency.
    • Code bills correctly.
    • Match statements to all invoices being billed for charge cards.
    • Record invoices into Business Works program.
    • Prepare and mail payments twice per month.
    • Maintain bank transactions sheet.
    • Track and Maintain credit cards and fuel cards for employees.
    • Maintain grants spreadsheet.


  • Manage Payroll – serve as backup for Payroll Clerk
    • Complete Payroll for all employees (including work crew) twice per month.
    • Enter all payroll information for new employees and update current employees making sure all forms for payroll are completed and all information is received.
    • Process Payroll reimbursements
    • Prepare W-2’s for employees and mail annually.
    • Update all employee benefits sheets and payroll records at the beginning of each Fiscal Year.
    • Maintain and enter Travel Reimbursements for employees.
    • Verify Time sheets are handed in at appropriate times and track benefit time entered.

To apply – download CCS application and email to: